Dormitory CRM
An automated, all-in-one dormitory management system built for American University of Central Asia.
The Problem
Managing student housing at AUCA was a nightmare. Room assignments were tracked in spreadsheets, contracts were filed in cabinets, and communication happened through endless email threads. Every semester, the housing office spent weeks manually processing applications, assigning rooms, and resolving conflicts.
Students complained about slow responses, lost paperwork, and unclear room availability. Staff were overwhelmed with administrative tasks. The system was broken, inefficient, and didn't scale.
The Solution
Dormitory CRM digitizes and automates the entire housing management workflow. From application submission to room assignment to check-out, everything happens in one system. No more spreadsheets. No more lost contracts. Just clean, automated processes.
Student Management
Comprehensive student profiles with room assignments, contact information, and occupancy tracking.
Room Allocation
Automated room assignment system with conflict detection and availability management.
Document Management
Digital storage for contracts, applications, and important documents with secure access.
Analytics Dashboard
Real-time insights into occupancy rates, payment status, and dormitory operations.
Technology Stack
Real-World Impact
Reduced manual paperwork by 80% through digitalization
Improved room allocation efficiency by 60%
Serving 500+ students across AUCA dormitories
Automated billing and payment tracking system
Streamlined check-in/check-out processes
The Journey
I built Dormitory CRM after seeing firsthand how inefficient the housing process was at AUCA. As a student, I experienced the frustration of unclear room assignments and slow communication. As a developer, I knew there was a better way.
The system was built with Flask for rapid development and PostgreSQL for reliable data management. I worked closely with the housing office to understand their workflows and designed the system to match their needs — not the other way around.
Today, Dormitory CRM serves over 500 students and has transformed how housing is managed at AUCA. It's proof that good software can solve real problems and make people's lives easier.
